Free Invoice Generator for the United States

The United States has no federal VAT or GST. Instead, sales tax is set at the state level, and sometimes by your city or county on top of that. Rates range from 0% in states like Oregon, Montana, New Hampshire, and Delaware to over 10% combined in some areas.

Many freelance and professional services are not taxable in a lot of states, but the rules vary widely. Physical product sales usually require you to collect sales tax if you have "nexus", a business presence, in the buyer's state.

If sales tax applies to you, add it in the tool's tax field as a percentage and the total updates automatically. If it doesn't apply, simply leave tax off and your invoice shows the subtotal as the total.

There's no federally mandated invoice format in the US, but a clear, professional invoice should always include: your name or business name and contact details; your client's name and address; a unique invoice number; the issue date and a payment due date; an itemized list of products or services with quantities and rates; the subtotal, any sales tax, and the total amount due; and your payment terms and accepted payment methods.

You can optionally add your EIN or business tax ID. Invoicara's tool includes every one of these fields, fill what you need and leave the rest blank.

No. As a sole proprietor you can invoice using just your name and Social Security Number. That said, many freelancers get a free EIN (Employer Identification Number) from the IRS so they don't have to put their SSN on documents they send to clients. The invoice itself does not legally require a tax ID.

An invoice is the document you send a client to request payment. A 1099-NEC is a tax form your client files with the IRS if they pay you $600 or more during the year. They're separate things, but related: if you keep clean, numbered invoices throughout the year, reconciling your income at 1099 season becomes painless.

Say you are a freelance designer in Texas billing a business client $2,850 for a website build. Your invoice opens with your name, address, and EIN, then the client's business name and address underneath. Next comes INV-0042 as the invoice number, the issue date, and a due date 30 days out.

The body is two line items: 'Website design and build, 1 × $2,400.00' and 'Content migration, 6 hours × $75.00 = $450.00'. That gives a subtotal of $2,850.00. Because Texas does not tax professional design services, the sales tax line reads $0.00 and the total due stays $2,850.00.

At the foot you add payment terms (Net 30), your bank or ACH details, and the client's PO number if they issued one. Export it as a PDF and email it the same day the work is finished. That is a complete, professional US invoice, and it is exactly what the generator above produces.

First, set your currency to USD and fill in your business details, including your EIN rather than your Social Security Number, so your personal number never travels around in email attachments.

Second, add your line items with quantities and rates. Leave the tax field off entirely if you sell services in a state that does not tax them, or add a custom sales-tax rate if you are registered and required to collect it in that state.

Third, set your payment terms (Net 30 is the US default for business clients), add your ACH or bank details and any PO reference, then download the PDF. Nothing is installed, nothing is signed up for, and the invoice number increments itself for next time.